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Position Title: Administrative Assistant I

Supervisor: Housing Manager

Program: HUD 202 – San Lorenzo II

Location: Tampa

Work Schedule: 20 hours per week

Job Classification: Part-Time Nonexempt

Pay Rate: $10.00 per hour

Starting Date: ASAP

Description: HUD 202 Administrative Assistant I is responsible for providing Administrative & Secretarial support to San Lorenzo II HUD 202 property.


  • Responsible for filling all residents’ documents related to move-ins, move-outs, recertification, applications, and any other documents.
  • Responsible for filling to all vendor related filling.
  • Responsible for filling all documents related to payables.
  • Responsible for filling all work orders in each apartment unit folder.
  • Responsible for preparing all resident documents related to move in, move out, recertification, applications and any other documentation pertinent to those matters.
  • Responsible for preparing work order in a daily basic as they come.
  • Responsible for placing already work orders to the housing manager and or his or her absence report to the maintenance engineer I and or hand deliver the work order.
  • Responsible for reporting an emergency work order to the housing manager and or his or her absence report to the Maintenance Engineer I and or hand deliver the work order.
  • Responsible for assisting Housing Manager in collecting and reviewing all rents and entering into Yardi system.
  • Responsible for preparing completed deposit slip for all bank accounts.
  • Responsible for preparing discrepancy letter and for submission of those to housing manager to view and sign.
  • Responsible for distributing all sign discrepancy letters and each apartment as needed.
  • Responsible for making runs to the post office and maintaining supplies as needed.
  • Responsible for completing office supplies and review before submitting.
  • Responsible for collecting complaints, move out notices, and resident’s comments and all documents related to residents and building and submit those to the housing manager as they come.
  • Responsible for receiving, reviewing and distributing daily mail.
  • Responsible for helping applicants on as needed basis in accordance to supervisor instructions.

Other Responsibilities:

  • Complies with all applicable training requirements.
  • Complies with all company safety, personnel and operational policies and procedures.
  • Complies with work schedule to ensure effective operations of Agency programs.
  • Contributes positively as a member of a productive and cooperative team.
  • Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
  • Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.

Required Knowledge, Skills and Abilities:

  • Able to speak, write and understand English.
  • Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
  • Flexible work schedule including evenings, nights, weekends and holidays.
  • Ability to set appropriate limits, work under deadlines and multi-task.
  • Ability to organize, prioritize, self motivate, and deliver results.
  • Excellent communication and listening skills.
  • Possess strong work ethics.
  • Successfully pass a FDLE Level II background screening.
  • Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
  • Mission driven attitude supplemented with integrity and passion.
  • Adherence to the highest ethical standards, personally and professionally.
  • A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
  • Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
  • Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.

Education & Experience:

  • Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education.
  • Two years of progressive office administrative experience, preferably in a social service setting.
  • Bilingual fluency in Spanish and English.

Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.

*Catholic Charities participates in the US E-Verify program.*

Job Type: Part-time

Pay: $10.00 per hour


  • Paid time off


  • Monday to Friday


  • Office Administrative: 2 years (Required)


  • High school or equivalent (Required)


  • Valid Driver’s License (Required)


  • Fluent English (Required)
  • Fluent Spanish (Required)

This Job Is:

  • Open to applicants who do not have a college diploma

Work Remotely:

  • No,+FL&tk=1ei0g9jvi3a51802&from=ja&alid=58e0924ae4b036737ddcdf24&utm_campaign=job_alerts&utm_medium=email&utm_source=jobseeker_emails&rgtk=1ei0g9jvi3a51802