Office Coordinator – Berkshire Hathaway HomeServices Florida Properties Group (Wesley Chapel)

A high volume Real Estate team is searching for a FULL TIME Administrative Assistant to provide support to our agents. The perfect candidate should possess amazing attention to detail and accuracy and be able to work in a fast-paced team environment. Real Estate experience is a plus but not required. Must possess a high level of professionalism and be learning based with a caring spirit.

Responsibilities:

  • General administrative tasks (scanning, copying, filing, database entry, phones)
  • Update and maintain listing materials and prepare pre-listing packages.
  • Assist in creating marketing and organizing marketing materials
  • implement and manage all systems for clients, lead generation, database management and back office support
  • Participate in company-provided training sessions
  • Be the first point of contact in handling agent and customer inquiries and complaints
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Continue to take day to day office tasks away from agents, organizing workflow and reducing inefficiencies
  • Communicate with the agents, clients, attorneys, escrow companies, and mortgage brokers throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.

Qualifications:

  • Excellent verbal and written communication skills
  • Proficient in Word, Excel, Power Point, Outlook
  • Possess Database experience/understanding and have a high degree of accuracy
  • Flexible in daily routine; able to prioritize and manage shifting responsibilities
  • Must be detail-oriented, passionate and possess a desire to learn and grow
  • Courteous, tactful and cooperative with other team members recognizing the importance of teamwork
  • Manage CRM/Salesforce data entry and client follow up tasks
  • Schedule maintenance & repair work for properties
  • Onboarding and schedule coordination with vendors
  • Respond and route leads via text, email and phone calls
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Experience with real estate systems like Docusign, Salesforce, Top Producer, Boomtown, Zip Forms, SkySlope, etc. is preferred.

Job Type: Full-time

Salary: $12.00 to $14.00 /hour

Experience:

  • customer service and/or administrative: 1 year (Preferred)

Work Location:

  • One location

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