Branch Administrator – Capstone Tropical Holdings (Tampa)

Job Description

Berkshire Hathaway HomeServices Florida Properties Group traces its roots back to 1959.

With a successful history and an admired reputation in our market, it’s safe to say we’re always makin’ moves in the right direction. We realize our business is relationship-based and that every interaction is unique. Every member of our team embodies characteristics we believe foster those relationships: integrity, teamwork, passion, and excellence. Therefore, we provide a platform for success and the opportunity for employee’s to grow and advance in our company.

Summary/Objective: The Branch Administrator provides overall assistance for all activities related to real estate branch office operations.

The Branch Administrator assists in all Branch level related Agent Services, Management Services, and Accounting Services.

The Branch Administrator works closely with office management, staff, and real estate agents.

  • Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsible for greeting all customers, staff, and sales associates entering the office.

Responsible for ensuring a productive office work environment.

Ensures that office management and sales associates are provided with professional and rapid responses to all inquiries and requests.

Assists sales associates, helps to improve their technical skills, and encourages their professional and financial development.

  • Competencies

Collaboration Skills, ability to interact with both internal and external customers at all levels

Communication Skills, verbal and written

Ethical Conduct

Organizational Skills, ability to multi-task, prioritize, and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints

Personal Effectiveness/Credibility

Technical Capacity

  • Work Environment/Dress Code

Dress code is office/indoor environment business attire.

  • Agent Services

Office Orientation for new agents

Assist with computer tasks, problem solve printer and copier issues, accounting issues, documentation, agent billing

  • Management Services

Direct Manager/Broker business (including calls from the general public, other realtors, vendors, etc.) when appropriate

Process and maintain all new and existing agent files

Purchase and maintain inventory of all office materials, supplies, forms, etc…

Coordinate office functions (sales luncheons, award luncheons, etc.)

Collect E&O

Oversee month end procedures

Back-up Systems Operator and Receptionist

Process files and gather appropriate paperwork (sales, personnel, etc.)

Coordinate, and disseminate office calendar(s)

Assist with walk-ins

Distribute incoming mail

  • Accounting Services

Process sales (ensure all paperwork is in order; create a STR, etc.)

Process contracts

Process escrow deposits and escrow check requests (ensure all paperwork is in order, checks have cleared the bank, etc.)

Process closings (deposit checks, ensure all paperwork is in order, request agent commission checks)

Process month-end reports and charts

Review office bills for management approval and send to accounting for payment

Process purchase orders and check requests

Maintain Agent ledger

Month-end duties assigned on both month-end checklists

Responsible for Petty Cash (if applicable)

  • Technology

Should be able to assist agents and Brokers with necessities for running a successful Real Estate Business (i.e. Database compilation and set-up, Drip Campaign Set-Up)

Should provide technology support in-office that is specific to company or industry relative technology, tools or systems (i.e. MLS Searches, Use of a CMA tool, Transaction Management technologies)

Should provide agent guidance on resources and technologies needed to enhance their business which will ultimately elevate their overall experience with us as a company.

  • Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear for customer communication and computer input. This is largely a sedentary role; however, some filing and movement through the office is required. This would require but is not limited to the ability to lift files, open file cabinets, and maintain office equipment.

  • Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, between 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

  • Travel

Local travel when necessary

  • Preferred Education and Experience

High school diploma or equivalent

1-2 years of previous General Office and/or Real Estate Office Experience

  • Additional Projects and Tasks as Assigned

Must be proficient in Microsoft Office Suite (Outlook, Word, Publisher, and Excel), have a fundamental understanding of downloading & manipulating digital photos, and must have experience in utilizing an MLS system or inputting data into some type of database system(s).

  • Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may be modified at any time with or without notice.

  • Benefits

Comprehensive insurance package

Capstone tropical holdings (CTH) operates the residential, commercial, and property management divisions for Berkshire Hathaway HomeServices Florida Properties Group. Also included under the CTH umbrella are Capstone Title and Capstone Insurance. It is the mission of CTH to utilize its world-class team of professionals and systems to guide people in making great real estate and financial decisions. We offer a full complement of solutions to meet the changing needs of today’s consumer including: residential and commercial real estate services, residential and commercial property management, title and closing services, mortgage services, relocation, auction, REO, new homes solutions, property and casualty insurance.

Berkshire Hathaway HomeServices Florida Properties Group has been locally owned and operated in the Tampa Bay area for more than 50 years and consistently ranks among the Top 25 companies in the Berkshire Hathaway HomeServices network. The company began as a single office in 1959 and has since grown into a full service organization with over 20 offices serving a 6-county area. Business partners Dewey Mitchell and Allen Crumbley aligned the original Tropical Realty with the Prudential Real Estate Network in 1988. Berkshire Hathaway, led by Chairman and CEO Warren Buffett, acquired the Prudential Real Estate network in 2012. Berkshire Hathaway is the fifth leading public company in the world.

All candidates must successfully pass a background check as well as a pre-employment drug screening.

Capstone Tropical Holdings is an Equal Opportunity Employer

Job Type: Full-time


  • Real Estate office: 1 year (Preferred)
  • Administrative: 1 year (Preferred)

Work Location:

  • One location,+FL&tk=1dp16di6o3835802&from=ja&alid=58dab6a6e4b04093af28d8e9&utm_campaign=job_alerts&utm_medium=email&utm_source=jobseeker_emails&rgtk=1dp16di6o3835802