Assistant Clubhouse Manager – Rizzetta Amenities Services Inc. (Gibsonton)

Job Summary

Title

Assistant Clubhouse Manager

Employment Classification

Exempt

Employment Status

Full-Time/ 40 Hours

Direct Supervisor

Clubhouse Manager

Location

Hillsborough County

JOB SUMMARY

The Assistant Clubhouse Manager is an on-site representative of Rizzetta and is one of the point of contacts with the residents of the community. This person will assist and is responsible for the overall operations of the District’s recreational facilities and/or amenities. The Assistant Clubhouse Manager is responsible for ensuring enforcement of all policies and procedures established by the Board of Supervisors and the management company. One of the primary functions of the Assistant Clubhouse Manager is to be a contact person for the residents and to assure that the response to problems or requests for service is handled as expeditiously as possible

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EXPERIENCE & EDUCATIONAL QUALIFICATIONS

  • Possess an Associate’s Degree or equivalency with a minimum of three (3) years of related experience in the field. Educational equivalency is three (3) years of related experience (total of five (5) years of related experience if no degree).
  • Successfully pass pre-employment screenings and background/reference checks.
  • Possess a valid driver’s license and reliable transportation.
  • Possess personal vehicle insurance with a minimum of $100,000/$300,000 liability coverage.
  • Ability to travel to work on call and weekends.
  • Ability to work independently with minimal supervision.
  • Ability to coordinate/manage multiple projects at the same time.
  • Ability to interact and communicate effectively with colleagues, vendors and customers/clients of all professional levels.
  • Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
  • Demonstrate organization, attention to detail, problem solving, creative, and independent thinking.
  • Demonstrate a commitment to the organizations philosophy of high quality, professionalism and organizational culture.

KNOWLEDGE & CRITICAL SKILLS

Must have a working knowledge of applicable company policies and procedures and must be familiar with, but not limited to:

  • Knowledge/awareness and application of all rules and regulations of the amenities, including but not limited to operational hours, age restrictions and food/drink restrictions.
  • Knowledge of Microsoft Suite programs (Word, Excel, Outlook, etc.).
  • Knowledge of tennis is preferred.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Responsible for day-to-day operations, managing vendor contracts relating to the Clubhouse, development of standard operation policies and procedures.
  • Ensures a presentable overall appearance of the Clubhouse and amenities.
  • Serves as the on-site representative of the District to the residents.
  • Responsible for the following as it relates to the residents, but not limited to:
  • Check resident ID cards
  • Issue resident access cards and monitor the card system
  • Respond to after-hours emergency calls
  • Interact with residents and guests on a day-to day basis
  • Notify residents of upcoming events, meetings, and general information
  • Monitors guest and visitor policies and enforces the rules and regulations of the facility.
  • Manage the private events calendar for the Clubhouse and completes private event rental forms, security deposits and check-in/out documents.
  • Assesses condition of District property resulting from neglect, vandalism, depreciation and estimates the costs associated with its repair and/or replacement.
  • Performs regularly scheduled reviews of preventative maintenance records, inventories, and assists the District Manager in monitoring district invoices and purchases as well as monitoring and controlling of expenditures.
  • Maintains control of the District’s maintenance items, tools and equipment.
  • Documents all complaints, injuries and maintenance issues in a specified log book.
  • Prepares any incident or accident reports and forwards them appropriately.
  • Responsible for processing and managing work orders as needed.
  • Accesses clubhouse needs and provides yearly budgetary input.
  • Works with assigned contractors to ensure quality service is provided to the community.
  • Oversees workplace operations to maintain and improve effectiveness and efficiency.
  • Responsible for preparing monthly management reports.
  • Serves as the liaison with the Board of Supervisors and District Management staff.
  • Non-essential duties include other job related duties as assigned.

SUPERVISORY RESPONSIBILITIES

Assist the Manger in supervising amenity staff. Responsible for assisting with the performance management, hiring, and scheduling of the amenity employees within the designated Clubhouse.

WORK ENVIRONMENT

This job operates in a professional office environment with occasional exposure to outside elements. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Job Type: Full-time

Required education:

  • Associate or similar related 2 year experience

Required experience:

  • Management: 2 years

Job Type: Full-time

Experience:

  • Microsoft Word: 2 years (Preferred)
  • Microsoft Office: 2 years (Preferred)

Education:

  • Associate (Preferred)

License: