Administrative Assistant – Clearwater Beach Chamber of Commerce (Clearwater Beach)

Part-time

CBCC Administrative Assistant Job Description

CBCC Administrative Assistant Job Brief:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, managing our company’s general administrative activities, and adhering to the mission statement of the Clearwater Beach Chamber of Commerce.

CBCC Mission Statement:

The mission of the Clearwater Beach Chamber of Commerce is to promote and position Clearwater Beach as the premier tourist destination and to be the advocate and resource center for the development and success of our membership, as well as the entire community.

Administrative Assistant Job Responsibilities:

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office Programs (Excel, Outlook, Word, etc.). Prior experience as an Administrative Assistant and/or familiarity within our industry is preferred, but not required.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Job Responsibilities Expanded:

  • Assist CBCC staff with daily office opening duties
  • Answer and direct phone calls, as well as take messages
  • Process payments for discount attraction tickets, membership renewals, advertising, etc.
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Regularly perform member collateral checks & contact members when collateral is low
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with employees and managers to handle requests and queries from Office Manager & President/CEO
  • Plan, update, and oversee content for Weekly Update Newsletter through Constant Contact
  • Plan, create, update, and oversee Email Blasts (digital mailings) through Constant Contact
  • Plan, gather content, create, and oversee content for all CBCC Social Media Platforms
  • Assist CBCC staff with daily office closing duties

CBCC Events:

Mingles: The CBCC along with its member hosts have 12 Mingles or Networking Events throughout the year, which are generally held from 5:00 – 7:00pm on the last Thursday of every month, except when the last Thursday falls on a holiday, then the Mingle will be held the Thursday prior. All staff are required to attend the Mingles unless previously discussed with the Office Manager and/or President/CEO. During the Mingles, the Administrative Assistant with help with various tasks including but not limited to setting up the registration area, checking in guests, taking payments, selling 50/50 raffles tickets, assisting the President/CEO with items needed for the closing announcements, and breaking down the registration area.

Signature Events: The CBCC hosts 7 Major Events Throughout the Year which are The Clearwater Beach Taste Fest, Annual Awards Banquet, Clearwater Beach Restaurant Week, Clearwater Beach Chalk Art Festival, CBCC Annual Golf Tournament, Annual Holiday Breakfast, and the Annual “Light it Up” New Year’s Eve Fireworks. The Administrative Assistant will work with all CBCC staff to complete various tasks through all stages of our signature events and ensure their success.

Job Requirements:

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, such as computers and printers/copiers
  • Proficiency in MS Office (Excel, Outlook, and Word, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; continued education or certifications preferred, but not required
  • A valid Florida Driver’s License
  • The ability to adapt to a changing environment and the desire to learn and grow through your position
  • A positive attitude

Applying for the Administrative Assistant Position & Compensation:

Applying: To apply for this position please forward a copy of your most current resume, as well as your compensation requirements.

Compensation: Hourly – DOE

Job Types: Full-time, Part-time

Experience:

  • data entry: 1 year (Preferred)
  • Administrative: 1 year (Preferred)

Education:

  • High school (Required)

License:

  • Florida Drivers License (Required)

Work authorization: