Administrative Assistant (CDD) – Rizzetta and Company (Tampa)

JOB SUMMARY

The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

EXPERIENCE & EDUCATIONAL QUALIFICATIONS

  • Minimum of a High School diploma or GED and at least five (5) years of office work experience.
  • Previous property management experience preferred.
  • Successfully pass pre-employment screenings and background/reference checks.
  • Ability to work independently in a fast-paced environment.
  • Ability to coordinate/manage multiple projects at the same time.
  • Ability to interact and communicate effectively with colleagues, vendors and customers/clients of all professional levels.
  • Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
  • Demonstrate organization, attention to detail, problem solving, creative, and independent thinking.
  • Demonstrate a commitment to the organizations philosophy of high quality, professionalism and organizational culture.

KNOWLEDGE & CRITICAL SKILLS

Must have a working knowledge of applicable company policies, procedures, state licensing standards, and must be familiar with accreditation expectations, including, but not limited to:

  • Knowledge and application of Microsoft Word and Excel is required.
  • Knowledge of Community Development Districts desired.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Transcribe meeting minutes on a monthly basis.
  • Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
  • Handle phone calls, emails and information requests from District homeowners, clients, vendors and internal customers.
  • Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
  • Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
  • Maintain district binders (resolutions (including updating index), minutes, construction requisitions, payment disbursements).
  • Manage district files (set up new ones, maintain existing ones).
  • Interact and assist clients and District staff with administrative needs.
  • Non-essential duties include other job related duties as assigned.

Job Type: Full-time

Experience:

  • Administrative Assistant: 5 years (Preferred)

Education:

  • High school (Preferred)

Location: